Re-Engineering of Meeting & Appointment Scheduling Software
For a US-based technology service provider to enable better performance and extensibility
About
The customer with decades of experience serving the public sector, especially the local government and schools through technology, wanted to re-engineer their legacy global event & meeting scheduling system with advanced features to improve its efficiency, scalability, with optimum security. While the maintenance of their legacy application was the primary concern, they were looking for a reliable solution to improve the system’s performance.
Capability
Product Engineering
Industry
IT Services
Country
US
Key Features
The re-structured meeting scheduling tool with advanced enhancements efficiently handles automated meeting planning and follow-up process with unlimited registrants.
Enhanced UX/UI
The new intuitive dashboard facilitates authorized council members to access, review, approve or reject agenda items in real-time
Streamlined topics
Saves time and money with a paperless process from topic submission through minutes publication
Automated agenda builder & organizer
Create precise meeting agendas using simple drag and drop functionality. It allows attaching relevant documents, contracts, maps, charts and other content to support agenda topics
Eliminate data error
Digital documentation reduces manual paper-based cumbersome tasks and eliminates potential risks of human error
Challenges
- Complex structure of the existing meeting scheduling application
- No document management and real-time document updating feature
- Migrate system database and source-code with minimum possible downtime
- Not so smooth user interface impacting app functionality adversely
- Huge product maintenance cost
Solution
The modernized event & meeting planning software was a one-of-a-kind platform to provide seamless third-party integrations over a single solution. It offers consistent and optimal user experience across devices.
Agile approach
Our team understood the existing code and created comprehensive documentation for the to-be product model to deliver the proposed solution on time by applying agile methodology practices and standards
Database migration
The entire source code and all the digital contents and documents were migrated to the latest web technology framework with almost no downtime
Centralized event meeting scheduler
Eliminate time-consuming tasks & streamline meetings by creating, planning and scheduling events efficiently through online application
Product performance enhancements
We meticulously optimized application performance and solved potential issues by implementing anticipated features such as workflow management, improved document search, easy integration with a third-party solution and more
Technologies Used
Project Snapshots
0
downtime during migration and deployment
3X
increase in system efficiency
100%
automation of meeting planning process
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